Document Archiving and retrieval

If a document is no longer in active use, but you need to keep it for reference or compliance purposes, it can be archived. Traditionally document archiving meant shipping documents away to be stored in a warehouse. Luckily, digital archiving means it’s now easy to store documents safely and securely. What is Document Archiving?

Document archiving involves storing documents so that they are not in constantly-accessed files, but are still available whenever they’re needed. Using modern technology, printed and paper documents can be stored electronically, saving the space and cost of an archival facility.

Our powerful document archiving software allows us to create PDF versions of printed documents, which are stored and accessed either through client-specific enterprise logins, or via a secure customer portal, depending on who needs to retrieve the documents in question.

You are then able to log into the secure document portal, search, view and remotely print documents held in the archive, whenever you need access to them. Document Scanning Services.

If you need to keep a historical record of documents that are no longer in active use but may need to be accessed in the future, digital document archiving is a cost-effective solution, which we achieve through document scanning and archival.

Documents that you need to retain but not access constantly could be anything, but often include:

  • Insurance policies
  • Utility contracts
  • E-payroll records